VEIC is a sustainable energy company on a mission to generate the energy solutions the world needs. For over 30 years VEIC has been working with governments, utilities, foundations, and businesses across North America to develop and deploy clean energy services that provide immediate and lasting change. With expertise in energy efficiency, building decarbonization, transportation electrification, and new approaches for a clean and flexible grid, VEIC brings innovative solutions to the market. VEIC is nationally recognized for developing pilots and programs that optimize energy use, reduce energy burdens for low-income customers, and advance new technologies. In addition to our full-service consulting business (Energy Services), VEIC administers three large-scale sustainable energy programs: Efficiency Vermont, Efficiency Smart, and the DC Sustainable Energy Utility (DCSEU).  

The HR Compliance Specialist ensures VEIC operates in accordance with applicable state and federal statutes and regulations, as well as established internal policies and guidelines. This position works closely with the HR and Legal teams, supporting various administrative compliance-related responsibilities focused on improving internal compliance policies and procedures, reviewing existing company practices, and identifying compliance risks.    

We are committed to building an inclusive work community that represents a vibrant diversity of background, experience, perspective, and thought. Climate change impacts all of us; however, we are impacted differently based on our identities and experiences. We all deserve a place at the table to make decisions about our collective future – we hope you’ll consider joining us as we work towards our vision for a healthy planet, thriving people, and energy justice. 

Candidates across all markers of identity (age, race, gender, ability, communication style, etc.) are highly encouraged to apply. 

• Evaluates compliance risks and respond to new state employment requests as needed to meet the business objectives.  
• Files state business, tax, SUI, SDI, and local tax certificates as well as updates state-specific worker’s compensation policies, in the multi-states we do business in.  
• Reviews and creates ADP tax setups for compliance with State & local requirements.   
• Evaluates existing organizational procedures to ensure compliance with internal organizational policies and the requirements of regulatory agencies.  
• Performs compliance-related administrative tasks, such as performing data entry, filing legal paperwork, preparing compliance audit reports, and handling phone and email correspondence with State, Federal, and local agencies regarding tax and employment matters.  

• Makes suggestions regarding internal procedure updates to drive greater compliance.  
• Assists the Chief People Officer and the People and Culture task team focused on multi-state employment initiatives in establishing and implementing compliance policies and procedures.  
• Provides compliance guidance and training to other staff members.  
• Works closely with the legal department and Manager, HR Operations to identify and investigate compliance issues and risks and suggest ways to prevent or resolve them.   
• Manages risk and compliance documentation. Perform an annual audit of all state employment and tax compliance.   

• Assists MBW with benefit compliance filings (1095-C, CA1095, RI1095, Annual 403b compliance questionnaire, 5500’s , etc) 
• Conducts and maintains Annual Compliance Training  
• Prepares compliance reports (OSHA 300/300A, AAP, CA Pay Data, EEO-1, Minnesota Annual Compliance Report, 1095-C, 990, etc). 
• Other duties as assigned. 

• Strong personal commitment to the mission, vision, goals and values of VEIC. 
• Bachelor’s degree in human resources, law, or equivalent combination of education and experience. 
• Minimum of 5 years of experience working in a similar role. 
• Deep familiarity with employment law and regulations, leave policies, time off requirements and compliance/reporting practices with federal, state, and local jurisdictions.   
• Experience working with one or more major payroll service providers and HRIS. 

• Demonstrated experience in researching and analyzing employment law obligations in specific states and localities, with the ability to identify key differences and potential risks. 
• Ability to collaborate with HR, Legal, and outside counsel effectively to mitigate risk and optimize opportunities for VEIC business objectives. 
• Proven to be self-motivated, detail-oriented, accurate, and able to successfully manage multiple tasks and competing priorities within strict deadlines and budgets. 
• Excellent problem-solving, oral, and written communication skills 
• Knowledgeable and skilled in internal reporting and processes to assess and monitor VEIC’s compliance with its own policies related to multi-state employment, and with employment laws and regulations in the states in which VEIC employs staff.