VEIC is a sustainable energy company on a mission to generate the energy solutions the world needs. For over 30 years VEIC has been working with governments, utilities, foundations, and businesses across North America to develop and deploy clean energy services that provide immediate and lasting change. With expertise in energy efficiency, building decarbonization, transportation electrification, and new approaches for a clean and flexible grid, VEIC brings innovative solutions to the market. VEIC is nationally recognized for developing pilots and programs that optimize energy use, reduce energy burdens for low-income customers, and advance new technologies. In addition to our full-service consulting business, VEIC administers three large-scale sustainable energy programs: Efficiency Vermont, Efficiency Smart, and the DC Sustainable Energy Utility (DCSEU). 

The Federal Contract Manager, reporting to the Director of Financial Operations, works closely with the Financial Operations Management team to ensure that VEIC is in compliance with Uniform Guidance and all other federal guidelines, as it pertains to VEIC’s federal grants and contracts. This individual works closely as well with project leads to ensure that all federal projects are in compliance with applicable guidelines, and that costs are recovered appropriately.  

Additionally, the Federal Contract Manager works closely with the Business Development team in the pursuit of new federal funding by vetting potential federal opportunities, gaining a thorough understanding of applicable federal cost structures, and ensuring that VEIC’s cost proposals are both compliant with federal guidelines, and work within VEIC’s financial structures and priorities. 

We are committed to building a work community that is inclusive and represents a vibrant diversity of background, experience, perspective, and thought. Climate change impacts all of us; however, we are impacted differently based on our identities and experiences. We all deserve a place at the table to make decisions about our collective future – we hope you’ll consider joining us as we work towards our vision for a healthy planet, thriving people, and energy justice.

Candidates across all markers of identity (age, race, gender, ability, communication style, etc.) are highly encouraged to apply.

• Leads financial oversight of federal projects 
  • Serves as financial project lead on all federal projects awarded 
  • Responsible for informing the project team of the requirements of the contract and monitoring compliance 
  • Serves as primary conduit with federal agencies regarding awarded projects 
  • Oversees that all federal project reporting requirements and deadlines are met 
  • Ensures federal procurement policies are followed with all federal projects 
  • Works in conjunction with the team to monitor federal contract progress and compliance, change orders, reviews and approves invoices and payments; and works with contractors to resolve problems. 
• Audit risk mitigation 
  • Oversees all federal projects from an audit compliance standpoint, ensuring compliance with OMB Uniform Guidance 
  • Partners with revenue team to ensure federal invoice requirements are met 
  • Partners with accounting team and Director of Financial Operations to prepare for annual financial statement and Single Audit 
  • Evaluation of federal landscape and contract opportunities 
• Achieves a reasonable level of understanding of VEIC’s major business areas in order to communicate effectively with leadership and provide relevant advice  
  • Partner with Business Development team to evaluate federal opportunities, identify risks and opportunities, and weigh in on project financing strategy and solutions 
  • Research and communicate financial implications of new federal bills and opportunities  
  • Key participant in bid and proposal and go/no-go process, owning responsibility for understanding financial implications, and compliance and audit risk of opportunities 
  • Works with Business Development and Proposal teams to build federal contract budgets 
• Forecasting and portfolio management 
  • Assist in preparing forecasts of future federal contract budget amounts, indirect coverage, and margin contribution  
  • Present monthly financial reporting of actuals and forecast to federal project teams 
• Other duties as assigned. 

• Strong personal commitment to the mission, vision, goals, and values of VEIC. 
• 5+ years of Federal Grant and Contract Management or Federal Auditing  
• Knowledge of theories, principles, and practices of federal contract administration for public agencies and accounting theory, principles, and practices  
• Knowledge of OMB, FAR, and other Federal regulations  

WORKING CONDITIONS: 

Internal - Office work is normally performed in either a home office or in VEIC’s climate-controlled office environment, where exposure to conditions of extreme heat/cold, poor ventilation, fumes and gases is very limited. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.).  No known environmental hazards are encountered in normal performance of office job duties. Depending on territory assignment, a remote work arrangement may be required or optional. 

External - Less than 10% travel required

PHYSICAL DEMANDS: 

Work involves standing and walking for brief periods of time, but most duties are performed from a seated position. There is potential for eyestrain from reading detailed materials and computer screen. Deadlines, workloads during peak periods and changing priorities may cause increased stress levels. Work may include occasional pushing, pulling, or carrying objects weighing of approximately 40 pounds such as files, documents, and some equipment. Work normally requires finger dexterity and eye-hand coordination to operate computer keyboards at a moderate skill level. Repetitive motion injuries may occur. Company will provide adaptive devices as needed.